Office relocation is a big deal. If you’ve ever moved offices or just been part of an office move, you know how stressful it can be–for anyone involved. This is especially true if it’s your first time moving office because there are many things you have to consider and prepare for. Moving offices not only entails creating the structure of a place for the employees to work, meet, and relax, but also involves bringing in all the equipment needed to provide a good work environment.
Step 1: Plan, plan, plan!
Planning is essential before the big move. This will reassure your team members that everything can run smoothly and that there will be as little disruptions as possible.
First, it’s important to know exactly where you’re moving to and who’s taking care of what things. This helps minimize any stress about the move (and helps save money on transportation, too). Second, it’s time to put together a list of the things to get done in the weeks leading up to your relocation. Before making the big move, though, it’s important to know exactly what it is you will be moving. Make a huge list of everything. What are you keeping? What should you donate? What should you sell? Everything else should be thrown in Perth skip bins so that it’s out of your way and there is no confusion of what is being brought to the new place.
Moving to a new location is just as exciting as it is tiring. You’ll have to remember to pack all your things, transport them safely, then meet the moving truck at your destination, unpack everything, and don’t forget to clean out the old place so it’s like new. So, it is important that you are well prepared for all this before the big date. If you’re planning to relocate your office, whether it’s across the country or right down the street, you need to have a game plan. You don’t want to wing it when it comes to such a big undertaking. Before you close up shop and move, it’s worth taking some time to compile a checklist of all the tasks that need to be completed before you relocate. To help you keep track of all of the things you’ll need to do before leaving your old home for your new one at the end of a workweek, we’ve created a checklist for you. Grab a pen and let’s make sure you don’t forget a thing as you prepare for the big move!
Before the move:
- Secure a permit and any necessary requirements:
You are probably going to need a permit for your office move (this can be one of the biggest expenses so it’s worth researching these).
- Set a moving date:
Make sure that your moving date will affect your workflow as little as possible, perhaps during a weekend or public holiday.
- Set up a timeline for tasks to be completed
Figuring a timeline for your move will help you be organized and keep things on track.
- Choose a reliable moving contractor
Moving is a stressful experience, but choosing a reliable and affordable moving contractor can make it less so.
- Make sure internet access and telephone lines are functional at the new place.
When you’re moving your office, make sure you give some thought to telephone and internet lines. That last thing you want is to be in the new office with no connection.
- Purchase packing materials.
Packers and moving companies are the ones to advise if you should buy your own packing material or not. Check out the cost of packing materials and compare the prices.
- Send each employee a complete floor plan with their assigned locations and ask all workers to have their stuff packed on or before the date.
To ensure an easy and successful employee relocation, give each worker an official relocation packet with schedules and building floor plans.
- New keys and keycards should be made and distributed:
Old keys and cards should be handed back and new ones should be distributed so no one is locked out of the new place.
- Deep clean old office
Leaving an office is a bit of a hassle especially if it is rented. Deep cleaning the office before quitting it and vacating it is essential in order to obtain any bonds or future references. This includes cleaning out the refrigerator and pantry.
- Items should be labelled and packed.
When relocating for office, things will go smoothly if you take care of the details beforehand. Label boxes and pack items properly. Assign different sections to each van.
- Confirm movers
Discuss with your moving company what you want to move, in which section/tasks you could be helpful during the relocation, and think about booking skip bins if needed to help with getting rid of unwanted items and rubbish removal.
Each office relocation comes with different challenges. It is important to talk to the professionals you hire to ensure it is done as smoothly as possible. Office relocation creates a whole new atmosphere for your emp, improving the overall work quality and productivity. Moving to a new office is always exciting. It brings about the end of one phase and the beginning of another. It gives the company a chance to upgrade its physical layout, as well as its management workflow. So, remember not to stress too much, and to have fun, after all, the most important part of an office relocation is the potential the future has to offer.